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Approved May 5, 2003

Amended May 1, 2007, May 1, 2011, October 4, 2011, April 3, 2012, January 6, 2015, & March 3, 2020

Article I – Name and Governance

Section 1. This organization shall be known as the Kearney High Band Parents Association, hereafter referring to as the Association.

Section 2. This Association shall be governed by its Constitution and Articles of Association.  Robert’s Rules of Order will define parliamentary procedure.

Article II – Mission Statement

The mission of the Kearney High School Band Parents Association is to provide assistance and support to the KHS Band Program and its Director(s).

Article III – Purpose and Goals

  • To support the common good of the KHS Band Program.
  • To support the Director(s) in his/her curriculum plan developed for the school year.
  • To support the Director(s) and students in achieving the desired level of excellence in performance by providing, as needed, a source of parent volunteers.
  • To organize fund-raising activities which allow band members an opportunity to defray the cost of participating in band trips as well as providing necessary funds for the operation of the Band Parents Association.
  • To provide financial assistance for special projects, to help sponsor and/or chaperone trips as designated and to promote activities supported by the Association.
  • To be proactive and vocal advocates of music education in the Kearney Public Schools and to the state of Nebraska.

Article IV – Membership

Section 1. Every current band member’s parent(s) or guardian(s) shall be considered voting members of the Association.

Section 2. Non-Voting membership is open to anyone interested in the welfare of the band program. 

Article V – Officers

Section 1. The elected officers of this Association shall consist of President, President-Elect, Past President, Secretary, Treasurer and Treasurer-Elect.

Section 2. Officers for the upcoming year shall be elected by the general membership, at the May general membership meeting.

  1. The President shall succeed to the office of Past President for a one-year term.
  2. The President-Elect shall be elected each year for a one-year term.
  3. The President-Elect shall succeed to the office of President for a one- year term.
  4. The Secretary shall be elected in odd-numbered years for a two-year term.
  5. The Treasurer-Elect shall be elected each year for a one-year term.
  6. The Treasurer-Elect shall succeed to the office of Treasurer for a one-year term.

Section 3. Volunteers to serve as chairpersons for committees and fundraisers will be accepted from the general membership and confirmed by the executive board.

Article VI – Executive Board

Section 1. The Executive Board shall consist of the President, President-Elect, Secretary, Treasurer, Treasurer-Elect and Past President.

  1. The Band Director(s) shall be Ex-officio, non-voting, member(s) of the Executive Board.

Section 2. It shall be the duty of the Executive Board to ensure that the Constitution and Articles of Association are followed.

Article VII – Officer Vacancies

Vacancies in an office shall be appointed by the President with the approval of the Executive Board, except that of the President, which shall be automatically filled by the President-Elect. An election by the general membership shall be held at the next regular meeting to fill the position of President-Elect.

Article VIII – Meetings

Section 1. The Executive Board meetings shall be held at such time and place as called by the President or the majority of the Executive Board

Section 2. An Executive Board organization meeting shall be held within sixty (60) days after the election of officers. At that time the previous board members shall transfer all records to the new members. A proposed operating budget for the upcoming school year will be prepared and approved at that meeting.

Section 3. The Association shall schedule no less than six general meetings during the school calendar year. The nomination of officers shall be opened at the April general meeting and elections shall be held at the May general meeting. Special meetings may be called, as needed, by the President.

Section 4. Executive Board meetings shall be scheduled as necessary to conduct business of the Association.

Article IX – Assurance & Continuation

Conflict of Interest – No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, directors or trustees, officers, or other private persons, except that the Kearney High Band Parents Association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III.

Political Affiliation – No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Association shall not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of or in opposition to any candidate for public office.

“Notwithstanding any other provision of these articles, this Association shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this Association.”

Dissolution of Association – Upon the dissolution of the Kearney High Band Parents Association, its assets remaining after payment, or provision for payment, of all debts and liabilities of the Kearney High Band Parents Association shall be distributed for one or more exempt purposes within the meaning of Section 501(c) (3) of the Internal Revenue Service. Such distribution shall be made in accordance with all applicable provisions of the laws of the State of Nebraska.

Article X – Amendments

Section 1. This constitution shall be amended at a general meeting by a two-thirds majority vote of the members present. The following procedure will be followed:

  1. Any association member with a proposed amendment must contact the President of the Association.
  2. The proposed amendment(s) will be presented to the Executive Board for review and recommendation.
  3. The amendment(s) will be read at the next general meeting for discussion and review, as illustrated in the example below.
  4. The amendment(s) will be reread, discussed and voted upon at the next general meeting, as illustrated in the example below.

Example: Review by Executive Board in October, read at November general meeting and reread and voted upon at the December meeting.

Section 2. Proposed amendments dealing with the same general issue may be presented only once per school year.