General Meeting Minutes – March 2010

Tuesday, March 2, 2010 · KHS Band Room

The meeting was called to order by President Jim Payne.

Welcome to all. Sixteen members were present.

The minutes were reviewed. With no additions or corrections noted. A motion to approve was made by Deb Gibbs and 2nd by Arlyn Hinrichs, all were in favor.

Sandy Christensen, Treasurer-Elect, reviewed the report. Beginning balance: $21,838.51. Income: BB concessions $ 9,762.22; Reimbursement from competition fees $475.00. Expenses: $500.00 Trip perdiem reimburse. Balance of account: $31,100.73 (including student account balance of $8,342.65). The report was then filed. President Payne stated that the Treasurer’s Report will be sent for auditing in June and in September the audit will presented for approval.

Concession Stand- Mr. Mitchell shared that after the bills are paid related to the concession stand the monies will be divided by the number of hours worked.

Band Banquet-Saturday, May 8th. The President-elect oversees but the junior parents are in charge of decorating, sending out announcements etc. Shawna Skaggs is chair of this event. It is a fun evening of celebration including: recognition of awards and those students lettering, Juniors ‘roasting’ the Seniors, potluck food is shared and in honor of the seniors their band flags are displayed.
Big Band Dance-due to conflicts at SMS the dance has been moved to Friday, April 30th and will be held in the high school cafeteria. It will be held from 7-10 pm and desserts will be served.
Cruise Night Concessions- will be held Saturday, July 17th. Sign-up sheets will be available at the April or May meeting.
Instrument Lockers-the project by Adam Zheng for his Eagle Scout project is completed. Thank you to the Gibbs family for their assistance. All the materials were donated. In order to keep the instruments secure the directors would like to purchase 30 combination locks with a master key at $5.80 a piece. Parent, Scott Lentfer, asked if there were other immediate needs. As earlier approved the Runza monies will go toward the project and any monies out side of that amount will go to the general fund. This will include the locks as part of the project.

Concessions at the fair-President Jim Payne opened the floor to discussion regarding the possibility of holding a concession stand at the county fair. Types of foods mentioned to possibly serve were a potato bar or desserts. There are requirements by the fair that food vendors are there long hours over 4 days. Concerns were voiced about families being available for this event especially between Cruise Night and Band Camp where parents will also be needed to assist. Jim mentioned the difficultly finding parents to help with the BB concessions toward the end of the season. Diane Keiter shared difficulties of running the 4-H concession stand during the fair. Consensus at the end of the discussion was to forgo the concession stand at the fair.

Scholarships-2 scholarships at $150.00 a piece will be awarded to a graduating senior who will go on to school next fall. An on-line application will be available on the website the Monday after spring break. Deadline will be April 15th.
E-mail Communications-Ed Uden shared a possible new process to send out emails (MailChimp and LogMeIn) rather than the current g-mail account. Concerns with g-mail are the possibility of being identified as a spammer since we are sending out multiple e-mails from a single address. It is also possible that an individual’s computer firewall will not allow the e-mail from the band to come through with our current set up. MailChimp uses Outlook and the e-mails would go out one at a time rather than as a group. We would need a used computer hard drive with a 2 GHz capacity. A donation could be used as a tax write off. Scott Lentfer asked about an estimated time frame to get this up and running and Ed Uden estimated July 1st. Please contact Ed through the KBPA Executive Board contact form if you might have or know of someone needing to get rid of a hard drive.

Concert Critiques-per Mr. Mitchell, concert critiques are due March 9th.
Jazz Band-the Jazz Lab and Jazz Band went to a Jazz Festival in GI to work toward taking the bands to the next level. Both groups received a Superior rating.
Color Guard-auditioned 40 students for the 2010-11 school year. 30 were accepted, including 20 returning.
Concert-Monday, March 8th at 7:30 pm
State BB pep band-the Activities Dept will sponsor one bus (47 students). The schedule was reviewed.
New Orleans video-a parent asked about the availability of a video for the Sugar Bowl performance. Mr. Mitchell referred questions regarding this to Mr. Svoboda. The Sugar Bowl might have had some technical difficulties. A parent shared there is U-tube video available on-line but it isn’t very good.
April meeting- needs to be rescheduled due to parent teacher conferences.

With no further questions or comments, Scott Lentfer made a motion to adjourn, Sandy Christensen 2nd and all approved.

Respectfully submitted, Mary Girard

For questions, please contact the Executive Board through the KBPA Executive Board contact form.

Rick Mitchell