Tuesday, September 5, 2017
Call to Order
Agendas for the meeting were available at the front of the room for participants to pick up prior to the start. The meeting was called to order at 6:30 pm by Eva Linn. A warm welcome to everyone for attending the meeting and cookies were offered. New Board members for this school year was introduced. They are Board President Eva Linn, Previous Board Chair Jen Welker, Chair-Elect Lisa Parish, Leah Beckenhauer, Treasurer, Andy Donovan, Treasurer-Elect, and Mary Fegter, Secretary. Last minute meetings were motioned to pass by Doreen Sheen and second by Shawn ? all were in favor.
Eva announced that a game was going to be played anyone asking a question would get a ticket. At the end of the meeting the ticket number would be drawn and two winners awarded a prize.
Treasurer’s Report
Leah Beckenhauer gave the treasurer’s report and reconciliation. As of September 5th in accounts with $465.00 yet to be cleared by the bank and $46.75 to be deposited by proprietor:
- Checking – $20,003.49
- Scripts – $356.75
- Savings – $16,228.31
Volunteer Information
The best way to hear of information is coming to band parent meetings.
- UNK football concessions – chair is Eva Linn. You can sign up for 1 slot per child. Children can work if they are 16 or older. A Sign up Genius has been sent out.
- Pit Crew – Ed Uden expressed the need for people to become part of the crew who transports equipment and sets up percussion instruments for football games and performances. Loads and unloads the blue trailer. Reach out to Ed if you are interested. Lifting and moving required.
- Bus Sponsors – All volunteers need to complete a volunteer applications, once a year. You can get volunteer applications from the directors or Charms.
- Stadium Clean-up – Heather Schilke, After high school football games. The about paid is how many minutes worked. This is paid at the end of the year into students charms account. A limit of the first 14 people can sign up the night of a game so the amount made per game is worthwhile. Meet Heather Schilke at the main entrance at the end of the game to get signed up.
- Concession Stand at KHS – Heather Schilke chair will provide a list of availablities
- Chair positions needed – Underclassman Honor Band (January) and Big Band Dance (April)
- Uniform committee – Tisha Thacker and Cheryl Hjort reviewed uniform basics: air out uniform after a performance, remind students not to eat in uniforms, Any uniform cleaning should be done at Liberty Cleaners (they offer a discount). Do Not Clean them Yourself Only gloves and socks may be washed. Any uniforms stained or broken at time of distributing need shown to the Directors or Tisha and Cheryl. No makeup, no jewelry, no nail polish and no hair dye please on a student. This will bring upon lower ratings by judges. Make sure hair is pinned up and clean neck straps worn. Tisha and Cheryl contacts are on band website.
- Big Band Dance – In April. Need chair and co-chair.
- Band Banquet – In May. Eva Linn and Leah Beckenhauer chair and co-chair.
- Bearcat Marching Festival – September 23rd. Patti Bennett explained what the Bearcat Marching Festival is. It is a non-competitive event. No ratings or trophies. It is held after band day parade. There are 10 bands signed up to perform. They will receive feedback from judges on what needs to be improved in their performance before competition season starts. Over a 1,000 people attend. We need volunteers for the day of. A sign-up sheet was posted at the end of the meeting. This is a fundraiser for the band so when working concessions it is a volunteer position rather than making money for your student’s account. A practice run of performing volunteer duties will be on September 22 from 6:30 pm to 8 pm at the high school.
- Nebraska State Band Association – October 21st. Patti Bennett explained that this was the final marching band competition performance. Over 23 high schools and 5,000 people attend this event. Leadership Team members are: Stacy Bean, Jo Perry, A J Adelson, Heather Schilke, Travis Kovarik, Eva Linn, Ed Uden, Patti Bennett, Angela Wright, Andy Donovan, Corrinne Harre, Nathan LaFeber, Rick Mitchell, Charlotte Kaeding, Mitch Stine, and Don Webben. Volunteer help is needed for this event. Sign up sheets were posted at the end of the meeting. This is a big fundraiser for the band. The event will be alternated with UNK every other year.
Fundraising
- Sponsorship/Ads for NSBA – Patti Bennett chair, these are due September 18th. The ads will be in the NSBA program and other concert programs. Cost/donations range from $50.00 to $750.00 depending on size of ad.
- Cat cards – Will be available the first of October for students to sell. The students will be given 10 Cat cards at a time to sell for 3 weeks and then turn in the money to the directors to be put into the student’s accounts. Cost of cards are $5 and students will received $5 into their Charms account for each card sold. There will be a deadline as to when all cat card money is due.
- Scrip – is purchasing gift cards and money value is given back to the band. Around the holidays the offer discounts toward cards as well.
- Amazon.smile.com – when purchasing from Amazon; use Amazon Smile and donate to Kearney High Band. A portion spent is given back to the band.
If you have ideas for fundraising events this year please bring them to the Executive Committee members.
Director’s Notes
Mr. Mitchell – Thank you for being here!! Parents make a difference: helping with volunteering, having a voice in decision making and developing relationships is such a positive asset. Honor band auditions will be starting soon. All State auditions need to registered by September 11th. For a listing of Honor band auditions please see the website and look under student information. This is a great way for students to show how well they perform with other students across Nebraska.
Mr. Lefeber – Harvest of Harmony is October 7th. Harvest of Harmony Beauty Pageant representative for Kearney High Band is Lena Schlegelmilch. We will not be attending Bellevue competition but Lincoln Public School Competition instead on October 14th. September 15th the 8th Grade musicians will be performing with the high school. High school students are to wear the band polo, black pants, socks and shoes. He explained that the band has been having a “hot seat”. This is putting someone in the hot seat and asking questions to get to know members of the band.
The band will be taking a trip to Branson Missouri. Sign up was due September 1st. Payments are scheduled and a message will be sent out.
Pictures order from Baer Photography need picked up from Eva Linn. Linda Johnson asked parents to donate a case of water for students to drink at competitions.
An appreciation to new freshman band parents for attending. Reminder to sign up for volunteer work.
A rewards is being given at the band banquet. Everyone’s name that volunteers, attends meetings and helps with anything band related will have their name entered in a drawing. It can be added several times related to how many times of helping. Winners of the question game were: Angela Wright – bracelet and Anna Packer – cookie.
Make sure to sign up to receive information in Charms so you receive information about the band events. Go to www.charmsoffice.com to sign up. The second is through the band website kearneybands.org/. The Quarternotes, handbooks, and contact info are all on the website. Make sure you are receiving information so there are no surprises.
Adjournment
With no other business to conduct there was a motion by Ed Uden to adjourn.. It was second by Jen Buse.
