Tuesday, September 1, 2009 · KHS Band Room
- Call to order by President Jim Payne
- Welcome to all attending. The 2009-10 officers were introduced.
Reading of Minutes
- A motion was made to no longer read the band minutes. The minutes would be posted on the website and also be projected in the band room for all to view. Individuals wanting a copy could bring their own from home or view in the band room prior to the meeting. Any corrections would then be made. After discussion a motion was made by Pam Thomas and 2nd by Nancy Warren with the motion being carried.
- Minutes from the May 5, 2009 (final from the 2008-09 school year) meeting were then reviewed. A motion was made by Wendy Kreis and second by Bruce Brooks to approve the minutes and the motion was carried with no corrections noted.
Treasurer’s Report
- Shawna Skaggs gave the report. This included interest from our savings and checking accounts from May- July in the amount of $33.08. $96.00 was added from fundraising. Recent general operation expenses were $ 367.73 for orders and events plus $462.54 for competition fees Unico, audit, supplies, POB, tax and stipends.
- Our audit for the past three years has been completed. President Jim Payne reported per Robert’s Rules we are to file the Treasurers Report at each meeting and will approve the audits.
Committee Reports
- Cruise Night report was given by Jen Miller. Attendance was good and the weather great. The families will earn around $12.00/hr that will be credited to the student’s accounts.
- Band Camp report was given by Matt Bamesberger Pres-Elect. The camp ran smoothly with Jim Payne overseeing each day and with the many helpers and donations things went well. Less than $24.00 was spent. Thank you’s will be sent out to our sponsors.
- Merchandise. Orders were taken at band camp for pride buttons, clothing, and yard signs. Pictures are being taken for the pride buttons. The small amount of money made from the yard signs and buttons goes toward the truck fees.
Old Business
- Aluminum fund raiser will not continue as the business closed due to the owner passing away.
- Stadium clean-up. Band parents clean the stadium after the KHS home games at UNK. We need 12-14 people to help after each game. The money earned will not be available for the band trip. The stadium clean up and the BB concessions are linked together per KHS administration. It also evens out the amount earned per hour between the two activities.
New Business
- Pit Crew. Parents are needed for the home games and competitions to get the equipment not used on the field to the pit area. There are time constraints during the competitions. See Ed Uden after the meeting for more information.
- Water is needed for the competitions to keep the band members hydrated. Arrangements are made for 2-3 coolers with bottled water per bus along with water coolers and ice. Coolers and ice can be obtained through the athletic trainer. Contact Jim Payne if interested.
- UNK Football Concessions. The band is given $150.00 per game to run one of the concession stands at the UNK football games on Saturdays. The first game has been covered. The money earned will be applied to the New Orleans trip. Sign up sheets were circulated.
- Bus Sponsors for Competitions. Two parents per bus are needed to sponsor the students. Sign-up sheets were circulated.
- Senior Band Flags. Discussion included possibly flying the flags at a home FB game as there is no exhibition this year and possibly using the stands that are used for the FB players. Sue Baker will check into this.
- Christmas Gift Wrap.-will be held the 2nd week of Dec. Customers’ buying gifts from the mall give a freewill offering. The money collected goes to the Treasurer for deposit into the student’s accounts and the funds earned will be available for the trip. A chairperson is needed.
- Deli International -total profits were $5482.00. Pick up will be the 2nd or 3rd week in Sept. A suggestion was made by Jim Payne to forego the usual 10% to the band parent’s association general fund for this fundraiser due to the short time frame for the New Orleans trip. The motion for approval was made by Wendy Kreis and 2nd by Sandy Christensen and the motion was carried.
- Funds earned from the Ice Cream social are assigned to the general funds. Yanda’s Music store has a great opportunity for cost savings with instrument purchases right now through Yamaha. KHS would like to purchase a baby tuba for the cost of $1525.00. Currently the association has $1430.55 in the instrument fund. It was suggested part of the money from the IC social be applied toward the difference in the funds available and the cost. A motion was made by Ann Snider and 2nd by Regina Shaw and the motion carried.
- Remainder of IC Social funds-discussion continued regarding the remainder of the IC social funds. Should this money be applied to the general, instrument or hardship fund? Currently the assoc. has $481.00 in the hardship fund. A motion was made by Jody Brooks and 2nd by Wendy Kreis for the instrument fund. Discussion included other possible opportunities for the students accounts so an informed decision could be made. Collection of aluminum, pass-the-hat or bake sale at a concert was mentioned. Motion carried for the instrument fund.
Director’s Comments
- Mr. Svoboda welcomed all and reviewed the marching band program this year ‘The History of Jazz’.
- Students are to be at the UNK Fine Arts building at 6:00 p.m. prior to the home games.
- Uniform chairperson is Tammie Duncan. If your student doesn’t yet have their uniform it will be ready for pick up this week. Some of the uniforms were damaged and are being repaired.
- Fundraisers-two big fundraisers remain for this year-CatCards and a concert at the Merryman Center by a duo performing Irish music. The CatCards are $5.00 each and are purchased by the student. Money earned for each card sold is added ($5.00) to their accounts. The Irish concert details are still being worked out but it is likely for each ticket sold (?10.00) again, the monies will be deposited to the student’s accounts.
- The Percussion Ensemble has been selected to perform at the Nebraska Music Educator’s Conference ( NMEC) November 20th in Lincoln at 10:30 am. This is a great honor and is open to the public.
- Concern was expressed regarding the dramatic drop in the number of instrumental students in the Lincoln Public School System. Just 5 years ago they had 1300 students enrolled and they are now down to 350. Mr. Svoboda encouraged parents to advocate that these programs continue for our children.
- Mr. Mitchell shared information regarding the uniforms. including pre-parade inspections are part of the judging.
- Please have your student check the trip list for New Orleans to see that no names have been excluded or let him know if any names need to be removed. The next payment due for the trip is Sept 11th. Each person going should have a total of $550.00 in by that date. The remainder will be due Nov. 1st
- Medical release forms are due by Friday Sept 4th.
- Mr. Mitchell explained the purpose of Sectional and Ranknals. These are student lead and explained that they could not do the things they do without these students and extra practices.
Adjournment
- With no further comments, the meeting was adjourned.
Respectfully submitted, Mary Girard – Secretary
